CVCC is transitioning from entering Web Attendance in Web Advisor to entering it in Self Service. These directions will walk you through this new process. You can use the links to the right to jump to different parts of this guide.

Note: If you have questions or need help, please contact Kelly Plumley () or Samantha Shireman ().

Navigating to Course List

1. From the CVCC homepage click Discover and MyCVCC Portal and then MyCVCC Portal button, or
2. In your browser navigate to my.cvcc.edu
3. Click Self-Service

4. From the Self Service Menu click Daily Work
5. Click Faculty
6. Click Faculty Overview

7. Or, click Faculty.

8. Click to select the course you want to view/enter web attendance or grades.

Locating the Census Date (10% Point)

1. Click the Deadline Dates link on the Section Details page.

Understanding Section Numbers

In higher education institutions, course section numbers help organize and differentiate between various offerings of a particular course. Here’s a breakdown of what they are and why they matter:

1. Course Code: This is the main identifier for a course, such as “MATH 101” for an introductory math course.
2. Section Number: This is an additional identifier used to distinguish between different instances or groups of the same course. For example, “MATH 101-01” might represent the first section of the course, “MATH 101-02” the second section, and so on.
   • Purpose: Section numbers are used to manage scheduling, room assignments, and to accommodate different class times or formats. For example, one section might meet in the morning, another in the afternoon, and another online.
   • Instructor: Different sections of the same course might be taught by different instructors. Section numbers help students choose a section based on their preferred instructor or teaching style.
   • Enrollment: They also help with managing student enrollment by ensuring that class sizes are balanced and that students are enrolled in sections that fit their schedules.

3. Formats and Variations: Section numbers can also indicate different formats or specializations of the same course. For instance, a course might have a lecture section and a lab section, each with its own section number.

Overall, section numbers are a crucial part of course registration and scheduling, helping to streamline the logistics of managing multiple offerings of a single course. The document below, also available via OneDrive at Section No Plan, details what sections numbers are used for courses at Catawba Valley Community College.

Entering Attendance

1. From the Roster tab in Self Service click Attendance

2. Select the date from the Select Date dropdown box at the top right of the table to begin attendance tracking (often this is the start date of the class). If your class has a lab component, both the lab and the class attendance will be trackable on the same page. You may select any date from the start of the class or a previous date but not a future date.

Note: Attendance is to be entered ON or before the census date of the course. It is encouraged to enter the ‘P’ for the student as you progress through the course and up until the census date for that course. You should only mark a student Present once (this is your ‘P’ date) for each column. If you choose to use the Attendance tab in Self-Service to maintain attendance for your course(s), only use the Absent and Late options.

If you are teaching an online course, consult the EVA article on how to download the EVA (Enrollment Verification Assignment) statistics for completing attendance for your online course. For an online course, you will only need to enter the date that the student first entered the course (which is the date that they completed the EVA) as well as any students who never attended or completed the EVA.

3. For each selected date (from the previous step), click the Select Attendance dropdown and Present to record the date the student first entered the course (“P” date). This “P” date replaces the previous “E” date. Make sure that the correct date is selected when marking Present for each student. There should be only ONE date marked Present “P” per column for each student.

Once you’ve made a selection in the Select Attendance dropdown it will save automatically. Unlike in the previous web attendance process, there is no need to save your selections since this happens automatically.

4. Attendance will need to be recorded in all displayed columns associated with the course. Note that online courses will list “Time not specified” in addition to denoting whether the column is for the Lab or the Class.

Recording Contact Hours

Entering Hybrid Course Attendance

For the online portion of the course, you will leave the students’ attendance blank until he/she completes an assignment in Blackboard. Once the student completes an assignment in Blackboard, you will then record a “P” date in the internet column on the date the assignment was completed. Now the student will have only one “P” date listed for the seated column for the course until he/she attends the online portion. Then the student would have a “P” listed for both columns, seated and online.

A student is only considered as a no-show/ never entered if he/she does not attend any component (seated or internet, class, or lab) of the course by the census date.

Marking a Student who Never Attended

1. If it is after the census date, and you have a student who never attended the course (or, if online, never completed the EVA), click the Grading tab.
2. Click Final Grade.

3. Check the box in the Never Attended column for any student who never attended your course (or, if online, did not complete the EVA). Do not enter Last Date of Attendance or Final Grade for the student until the end date for the class has passed.

Undoing too many “P’s”

As you are aware, there should only be one “P” (or Present) per student, per column, in Self Service attendance. Occasionally, you may need to remove a “P” from the attendance for a student.

1. From the Attendance tab of a course in Self Service, select the date from the dropdown for the “P” you want to remove.
2. Click the dropdown box in the column for the “P” you’d like to remove, it should already say “Present.”
3. Click Select Attendance.

Entering Final Grades

1. From the Roster tab of a course in Self Service, click Grading
2. Click Final Grade
3. For each student, click the dropdown in the Final Grade column and select from the list the final grade.
4. If a student (A) failed the course with a grade of F or R (developmental courses), and/or (B) did not complete the course and stopped attending prior to the end date of the course without completing the official withdrawal process, enter the student’s Last Date of Attendance by typing M/dd/yyyy in the field to the left of the grade column.

Note: If this is the last course you are teaching for the semester, don’t forget to complete the steps listed under End of Semester (Required Agreement).

End of Semester (Required Agreement)

At the very end of the semester, after you’ve submitted final grades and completed all web attendance entries, complete these steps as a certification of your grades and attendance for the semester. Note that this agreement blanket covers all the courses that you’ve taught during the entire semester and should not be completed until the end date for all courses has passed.

Note: Once you’ve completed the End of Semester (Required Agreement) grades can no longer be changed or modified in Self Service. To change a grade after you’ve completed the End of Semester (Required Agreement) please complete the Grade Change form/process through Student Services.

1. Click to expand the menu (three lines) in the top left-hand corner of Self Service
2. Click the User Options dropdown
3. Click the Required Agreements menu item
4. Click the View link to view the blanket agreement for the semester
5. Once the end date for every course you’re teaching this semester has passed and all web attendance has been completed and final grades are submitted, click Accept to agree to the Class Roster Verification Agreement.

Note: If there is more than one instructor listed for the course then each instructor will need to complete the required agreement at the end of the semester, even though only the lead instructor needs to complete the attendance for the course.

Giving an Incomplete

Review the 2.21 Grading System (Curriculum/ Credit Courses) Policy for the official policy concerning giving a student an Incomplete.

1. Complete the Approval for Temporary Grade of Incomplete form and Student Request for Temporary Grade of Incomplete forms (available in Portal > Student Services > Student Forms).
2. Follow the steps in the Extend Course Dates of a Course in Blackboard, including the request form.
3. From the Roster tab in Self Service, click the Grading > Final Grade tab.
4. Select the final grade of I for the student.
5. Enter the expiration date for incompletes that is published as a Portal Announcement prior to the end of each term.

Print Course Roster

1. From the Roster tab in Self Service, click the Print button

2. A new tab/window will open with a print-friendly view of the roster for the section selected.
3. Press CTRL + P (CMD + P on Mac) on your keyboard, or select the print option in your browser to print the roster. You can choose from the print options to print to PDF (select the Print to PDF option in the printer selection dropdown), which allows you to save this print-friendly version as a PDF on your computer.

Locating Student Contact Information

1. From the Roster tab in Self Service, hover your mouse over a student name.
2. A profile pop-up will display for the student containing their primary email address and phone number.
3. Click the View Full Profile button to see any additional contact information that may be provided for the student.

Email from Course Roster

1. From the Roster tab in Self Service, click the Email All button

2. A new email will be created using your default email client (in the screenshot it is the Outlook desktop client) with the students’ email addresses populated in the Bcc field (this is so that students do not see the email addresses of other students).

3. Write and send the email. This will send to all enrolled students.

Export Course Roster

1. From the Roster tab in Self Service, click the Export dropdown button
2. Click Download CSV

3. Save and open the file — it will open in Microsoft Excel.

Need help?

If you have questions or need help please contact Kelly Plumley or Samantha Shireman.

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