The files on your OneDrive are private until you share them. Keep in mind that when you share folders with Edit permissions, people you share with can add the shared files to their own OneDrive. This lets them keep the folder alongside their own folders and items, easily move items between folders, and more easily work on it offline. Any updates they make sync with the shared folder, so everyone with access to the folder is up-to-date.

Sharing a File or Folder

1. To share a file or folder in OneDrive, select the item and click the share button.
2. Alternatively, you can select the item, click the three vertical dots, and select share from the dropdown box.

3. Enter the name(s) or email(s) of who you want to send the file or folder to.
4. Click send to share the file or folder.
5. You can also click on the copy button to copy the link to the file or folder to share.

Setting Sharing and Editing Permissions

1. Click on the pencil icon to set permissions for recipients to be able to edit, review, or only view.
2. Click on the link settings option to open more advanced editing and sharing permissions.
3. You can also click on either area that says anyone with the link can edit to open more advanced sharing and editing permissions.

4. In link settings, you can set if you want anyone with the link to be able to access the shared filed or folder, or only people at Catawba Valley Community College, people with existing access, or specific people.
5. You can also choose who can edit, review, or view, only from here.
6. You can set an expiration date for the file or folder here.
7. If needed, a password can be set from here to provide an extra layer of security for accessing the file or folder.
8. You can also block download to prevent others from downloading the shared file or folder.

For further help with any of these directions, if you have any questions, or would like any assistance, please contact the HelpDesk by email at or at 828-327-7000 ext. 4444.

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